CAQ Club Tool
Meeting Recording Cheat Sheet
Give this to the chair. These verbal cues are what the AI listens for to produce accurate minutes.
Opening
“This meeting of [Club Name] is now open. Today is [date]. Present are [read names in full]. Apologies received from [names].”
Each Agenda Item
“We're moving to Item [number]: [title].”
Taking a Motion
“I have a motion from [Name] that [state the resolution — what exactly is being decided]. Seconded by [Name]. All in favour? Against? Carried / Not carried.”
If not unanimous: “Carried [number] to [number].”
Conflict of Interest
“[Name] has declared a conflict of interest and is leaving the room.”
When they return: “[Name] has returned to the meeting.”
Closing
“The next meeting will be held on [date] at [time]. This meeting is closed at [time].”
Recording Tips
- Phone: Centre of the table, face up, away from papers
- Best format: .m4a from iPhone Voice Memos works perfectly
- Max size: 500MB (about 6 hours of audio)
- Upload: After the meeting at minutes.croquetwade.com
CAQ Meeting Minutes Tool • minutes.croquetwade.com