CAQ Club Tool
Meeting Minutes
Build your agenda during the month. Record your meeting. Upload the recording and get draft minutes back within 30 minutes.
1
Build the Agenda
Create a meeting and add agenda items as they come up over the month. Share the link so other committee members can add items too. The standard items (Open, Previous Minutes, Matters Arising, Reports) are pre-loaded.
2
Record the Meeting
Place your phone in the centre of the table and hit record. The AI knows your agenda — when the chair says "moved by Jane, seconded by John", it picks that up. Upload the file here when the meeting is done.
3
Get Draft Minutes
Within about 30 minutes, draft minutes appear on the meeting page. Review, fix any [SECRETARY TO CONFIRM] markers, download as a document, and circulate.
Tips for better minutes
- Phone placement: Centre of the table works well. Any phone or tablet does the job.
- When taking motions: Say the names clearly — "Jane moves. John seconds." The AI listens for this.
- When voting: "All in favour? Against? Carried." Out loud, clearly.
- Conflicts of interest: Say "[Name] has declared a conflict and is leaving the room."
- File format: .m4a, .mp3, .wav, .mp4, or .mov. Maximum 500MB.